Industry:
N.G.O./Social Services
Category:
Peace and Development
Total Position:
1
Job Type:
Contract for Individual Consultant (CIC)
Department:
UNDP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Masters
Degree Title:
Master Degree in Social Sciences, Development Management, Disaster Management, or relevant field.
Career Level:
Consultant
Required Experience:
8 Years - 10 Years(• 8-10 years of experience in development, early recovery and peace building in a conflict/ crisis context in Pakistan.)
Work Permit:
Pakistan
Apply By:
Jun 8, 2011
Posted On:
Jun 1, 2011
Job Description
Country:Pakistan, Islamabad
Description of the assignment: Short-Term Consultant for the Programme Review
Project name:Peace and Development Programme
Period of assignment/services (if applicable): three weeks (June 2011)
Under the above Programme, UNDP would like to hire the services of an Individual Consultant for a period of three weeks to achieve the deliverables as per the following TOR. Based on your CV you will be short-listed as one of the potential candidates for the subject assignment. You are kindly requested to please send us your Technical and Financial Proposals mentioning the lump sum cost for subject consultancy on the following address: Your proposal should reach to the undersigned latest by 8 June 2011.
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs of the Consultant: The ToRs of the consultant include to: 1. Assessand report on the progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the project management of the programme, the coordination between the partners, the monitoring systems in place, and the level of participatory interaction among the programme’s partners and the beneficiaries;
3. Recommend a course of action and direction, to ensure that the programmes objectives, expected results and outputs and/or their modifications, are met during the remainder of the program. 4. Identify any new interventions that may need to be adopted in the remainder of the programme.
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
a) Assess the appropriateness, relevance, effectiveness, efficiency, impact and sustainability of the Programme. The review will look at the Programme in different phases of the programme cycle i.e. programme formulation, annual work plan development, funding allocations, implementation, short and long term impacts and monitoring and evaluation.
b)Identify lessons learned and draw conclusions which may inform other interventions and which can contribute to new interventions and any realignment of the existing interventions.
c)A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
i. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
i. Proposal:
iii. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
i. Experience and Qualification30 Marks
ii. Previous experience in similar initiatives 40 Marks
iii. Proposed Methodology and approach 30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
Description of the assignment: Short-Term Consultant for the Programme Review
Project name:Peace and Development Programme
Period of assignment/services (if applicable): three weeks (June 2011)
Under the above Programme, UNDP would like to hire the services of an Individual Consultant for a period of three weeks to achieve the deliverables as per the following TOR. Based on your CV you will be short-listed as one of the potential candidates for the subject assignment. You are kindly requested to please send us your Technical and Financial Proposals mentioning the lump sum cost for subject consultancy on the following address: Your proposal should reach to the undersigned latest by 8 June 2011.
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs of the Consultant: The ToRs of the consultant include to: 1. Assessand report on the progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the project management of the programme, the coordination between the partners, the monitoring systems in place, and the level of participatory interaction among the programme’s partners and the beneficiaries;
3. Recommend a course of action and direction, to ensure that the programmes objectives, expected results and outputs and/or their modifications, are met during the remainder of the program. 4. Identify any new interventions that may need to be adopted in the remainder of the programme.
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
a) Assess the appropriateness, relevance, effectiveness, efficiency, impact and sustainability of the Programme. The review will look at the Programme in different phases of the programme cycle i.e. programme formulation, annual work plan development, funding allocations, implementation, short and long term impacts and monitoring and evaluation.
b)Identify lessons learned and draw conclusions which may inform other interventions and which can contribute to new interventions and any realignment of the existing interventions.
c)A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
i. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
- Project background
- Work plan and methodology of the assignment
- Any new interventions and a project strategy and brief on how to include in the existing project.
- Conclusion and recommendations, specific for each outcome
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
i. Proposal:
- Explaining why they are the most suitable for the work with Relevant Experience
- Methodology and Timeline
iii. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
i. Experience and Qualification30 Marks
ii. Previous experience in similar initiatives 40 Marks
iii. Proposed Methodology and approach 30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
Competencies
Excellent communication and organization skills (development sector experience a must)
Fully computer literate
Proficiency in the English Language
Expertise in Monitoring and Evaluation
Well developed analytical skills and report writing
Proven background in peace building, social cohesion, economic recovery, and governance approach
Well developed background in gender and gender mainstreaming in a programme context
Excellent communication and organization skills (development sector experience a must)
Fully computer literate
Proficiency in the English Language
Expertise in Monitoring and Evaluation
Well developed analytical skills and report writing
Proven background in peace building, social cohesion, economic recovery, and governance approach
Well developed background in gender and gender mainstreaming in a programme context
