Industry:
N.G.O./Social Services
Category:
Executive Management
Total Position:
1
Job Type:
Fixed Term
Department:
WFP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Bachelors
Degree Title:
Under-graduate Certificate or Diploma in Business Management or equivalent field.
Career Level:
GS-7
Minimum Experience:
6 Years(At least six years of progressively responsible work experience, including at least four years in administrative services. At least one year at G6 level or equivalent.)
Work Permit:
Pakistan
Apply By:
Jun 13, 2011
Posted On:
May 30, 2011
Job Description
Under the overall guidance, direction and direct supervision of the Representative and Country Director the incumbent is expected to perform the following duties and responsibilities:
· Acts as Manager of the CD and DCD Office.
· Ensures that Country Director and Deputy Country Directors’ offices are organized to enable the CD and both DCDs discharge their management functions;
· Prepares briefing notes for the CD or the OIC for meeting or events. Liaise with Public Information Unit, Donors Relations Unit and Reports Unit to provide the CD and the DCDs with updated information, talking points and other related actions as may be required;
· Ensures that instructions, directives and policies originated from the Country Director’s office are followed up and achieved by concerned units/staff;
· Ensure overall management of all protocol issues related to high level meetings, missions and visitors. Ensuring all logistical and admin arrangements are in place; Extend managerial guidance to the CO Protocol function in complex cases.
· Manages the information flow from the CD/DCDs office to all internal and external parties;
· Establish and maintains good and professional working relations with his/her counterparts with Government , embassies and other UN agencies present in Pakistan;
· Supervises filing system for the CD office and handles all official correspondence originated from the CD /DCDs, routing them to the right recipient and follow up on responses or actions as required;
· Maintains coordination function between units and gather briefing notes for the attention of the CD or DCD as appropriate;
· Supervises the Staff Assistants of the DCDs and provide guidance and directions to other units staff Assistants;
· Ensures that CD or DCD official travel is arranged on timely manner and that all logistical arrangements are in place;
· Perform other functions as may be required.
Required Skills
· Acts as Manager of the CD and DCD Office.
· Ensures that Country Director and Deputy Country Directors’ offices are organized to enable the CD and both DCDs discharge their management functions;
· Prepares briefing notes for the CD or the OIC for meeting or events. Liaise with Public Information Unit, Donors Relations Unit and Reports Unit to provide the CD and the DCDs with updated information, talking points and other related actions as may be required;
· Ensures that instructions, directives and policies originated from the Country Director’s office are followed up and achieved by concerned units/staff;
· Ensure overall management of all protocol issues related to high level meetings, missions and visitors. Ensuring all logistical and admin arrangements are in place; Extend managerial guidance to the CO Protocol function in complex cases.
· Manages the information flow from the CD/DCDs office to all internal and external parties;
· Establish and maintains good and professional working relations with his/her counterparts with Government , embassies and other UN agencies present in Pakistan;
· Supervises filing system for the CD office and handles all official correspondence originated from the CD /DCDs, routing them to the right recipient and follow up on responses or actions as required;
· Maintains coordination function between units and gather briefing notes for the attention of the CD or DCD as appropriate;
· Supervises the Staff Assistants of the DCDs and provide guidance and directions to other units staff Assistants;
· Ensures that CD or DCD official travel is arranged on timely manner and that all logistical arrangements are in place;
· Perform other functions as may be required.
Required Skills
Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures. Specialized knowledge of WFP administrative rules and regulations and policies and practices in the specific area of work.
