Joint Program Support Officer, Health and Population Email to Friend | Print |  Industry: N.G.O./Social Services Category: Management Consulting Total Position: 1 Job Type: Service Contract (SC) ( firstshift ) Department: UNDP Job Location: Islamabad Gender: Doesn't Matter Minimum Education: Masters Degree Title: Master’s degree in the field of Economics, Development Studies, Sociology or other related disciplines. Career Level: SB 4 Minimum Experience: 5 Years(5-7 years of professional work experience in the fields of programme coordination and management with training in the specific thematic areas of the respective Joint Programme (i.e. Health & Population) would be a distinct advantage.) Work Permit: Pakistan Apply By: Jun 9, 2011 Posted On: May 27, 2011 Job Description Organizational Context In Pakistan, the UN reform is focused on alignment to Government priorities and enhanced coordination among development partners, i.e. Government, Donors, UN and Civil Society for efficient, effective and coherent program delivery. The One Program of the UN in Pakistan, which combines the strengths of the 19 UN entities in Pakistan, resulted in minimizing duplications by providing better sectoral purview for responding to the sectoral needs in a collective manner. The One Program is providing support to the development initiatives of the Government of Pakistan, through its five Joint programs on Agriculture, Rural Development and Poverty Reduction, Disaster Risk Management, Education, Environment, Health and Population, with four cross cutting issues of Gender, Human rights, Civil Society, and Refugees. The funding mechanism of the One Program constitutes parallel funding arrangement (from core and mobilized resource of agencies) and the pass through funding of the One fund – all pitched towards the joint program outcomes. The One Fund is managed by UNDP’s Multi Donor Trust Fund (MDTF), as UNDP is the Administrative Agent (AA) of the One Program. The Program progress is captured in the One Program Report (January to December 2009) and Stocktaking Report (January 2009 to April 2010). The JPSO will work under direct supervision of Joint Pprogramme Co-Chairs with the Resident Coordinator providing overall guidance, as required. The principal function of the post is to support Thematic Working Group (TWG) through the Co-Chairs in collaborative, efficient and coherent implementation of the respective Joint Programme (JP) and the JP Components (JPC) while keeping close liaison with RC Office. A secondary function is to ensure the effective linkages, where relevant, between Joint Programmes (JP) to ensure common approaches, common procedures and common reporting. Functions / Key Results Expected Summary of key functions: 1.Under the direct supervision of Co-Chairs provide strategic support to TWGs (and through them to the JP Steering Committees) and to the Inter-Agency Working Groups (and through them to the JP Component Task Forces) to support implementation of respective JPs and JP Components. 2.Maintain regular contact and liaison with RC Office and seek technical support and guidance for implementation of JPs and JPCs in accordance with the headquarters policies and guidelines for implementation of One programme. 3.Collate and share budget information, produce and edit donor reports from JP and JP Component level and facilitate monitoring of JP Components implementation. 4.Provide advice on implementation modalities, integration of the cross-cutting issues and establishment of common procedures among JPs to the JP Co-Chairs and to the Participating UN Agencies of the respective JP. 5.Facilitate effective coherence and coordination among Participating UN Agencies and with other stakeholders on the implementation of the JPs and JP Components. 6.Coordinate with the Senior Coordination Officer and UN head of agencies and other forums under the One Porgramme structure for effective delivery of results and programme management. 7.Under the direction of Co-Chairs maintain contacts and exchange information with other JPs through their respective Co-Chairs, Office of the Resident Coordinator (especially in M and E, budget information system and donor reporting), with UN agency staff, Government counterparts, and donor agency personnel. 8.Facilitate technical level communications between Participating UN Agencies at the JP Component level and the Office of Resident Coordinator. 9.Support and facilitate contacts with the UN Provincial Coordination Teams to assist in the implementation of Joint Programme activities in the respective Provinces. Monitoring and Reporting: 10.Support the UN Participating Agencies in the respective Joint Programme to implement JPC monitoring and evaluation plans (in close collaboration with M&E Network) and on behalf of the Co-Chairs and Participating UN Agencies, ensure that the Participating Agencies are documenting the progress against the required targets; through collection, dissemination and consolidation of information on the respective JP and its related JP Components, to outcome and output level 11.Under the specific direction of the Co-Chairs and in close consultation with the Participating UN Agencies, prepare documents and correspondences related to the respective JP to be shared with donors and other partners for clearance and transmission by the Co-Chairs. 12.Prepare progress reports on behalf of the Co-Chairs and through close consultation with Participating UN Agencies, which will form the UN’s strategic monitoring tools addressing results and impact of the respective joint programme such as (a) key implementation issues and risks affecting implementation, and proposed mitigating strategies (b) document experiences and strategic lessons learnt and (c) budgetary and financial expenditure details. Required Skills IV. Competencies and Critical Success Factors Corporate Competencies -Demonstrates integrity by modeling the UNs values and ethical standards -Promotes the vision, mission, and strategic goals of UNDP -Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability -Treats all people fairly without favoritism Functional Competencies Knowledge Management and Learning -Promotes a knowledge sharing and learning culture in the office -Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Coordination and Managements Effectiveness -Ability to effectively coordinate and liaise with multi-tiered development partners, including UN agencies, government entities, donors and civil society organizations in support of programme implementation, monitoring and mobilize resources -Good knowledge of the Results Management Guide and Toolkit -Strong IT skills -Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change Management and Leadership -Focuses on impact and result for the client and responds positively to feedback -Consistently approaches work with energy and a positive, constructive attitude -Demonstrates strong oral and written communication skills -Remains calm, in control and good humored even under pressure -Demonstrates openness to change and ability to manage complexities Excellent knowledge of spoken and written English and preferably Urdu, with good analytical and communication skills. Proficiency in the use of information technology (word processing, PowerPoint presentations, spreadsheets and data management), while being well conversant with the internet/intranet environment. Ability to work harmoniously and effectively as part of a well-coordinated team with people of varied backgrounds, including gender sensitivity. |
Joint Program Support Officer, Health and Population | UNDP job
Short-Term Consultant/ Senior Planning Officer | UNDP job
Short-Term Consultant/ Senior Planning Officer
Email to Friend | Print |
Industry:
N.G.O./Social Services
Category:
Management Consulting
Total Position:
1
Job Type:
Contract for Individual Consultant (CIC)
Department:
UNDP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Masters
Degree Title:
Masters or doctoral degree in development economics, political science, statistics, international development or related field
Career Level:
Consultant
Minimum Experience:
8 Years(• Senior professional with at least 8-10 years work experience in developing contexts, including Pakistan, dealing with planning and related substantive issues at the programme management level.)
Work Permit:
Pakistan
Apply By:
Jun 6, 2011
Posted On:
May 27, 2011
Job Description
Country:Pakistan, Islamabad
Description of the assignment:Short-Term Consultant/ Senior Planning Officer
Project name:One Programme II Roll-Out 2011-12
Period of assignment/services (if applicable):Six months effective June 06, 2011
Purpose of this assignment is to support the design, planning and implementation of the UNDAF/One Programme II Roll Out and the stakeholder consultation process.
For detailed information, please refer to below TOR
Your Technical and Financial Proposals in sealed envelope should reach the undersigned latest by6th June2011 close of business (COB).
The Manager, Procurement Unit
United Nations Development Programme
4th Floor, Serena Business Complex, Islamabad
BACKGROUND:
The first generation of the One Program in Pakistan (OP I) is currently operational and will end in December 2012. The planning process for the second generation One Program (OP II) for the period 2013-17 has started under the leadership of RC and UNCT Pakistan. The road map for OP II rollout (attached) provides an overview of the comprehensive preparatory, planning, prioritization programming and endorsement process supported by extensive consultations with government (at federal and provincial levels), civil society, and donors. With the devolution of authority and line ministries legislated by the 18th Amendment, provincial engagement and consultations for OP II are expected to be significantly more complex and engaging than those for OP I.
The Resident Coordinator’s office in Pakistan is currently staffed and resourced based on the coordination, planning, monitoring, and reporting requirements of OP I, which will end in December 2012. As indicated above, the extensive planning process for OP II will be taking place in parallel during 2011-12. It is therefore of vital importance that these parallel processes are managed and sustained adequately by the RC office, ensuring that both processes continue to receive equal importance and support.
To ensure that the OP II roll-out process is adequately planned, managed and sustained, a dedicated core coordination cell of two is proposed for a one year period. This cell will comprise of a Senior Planning Officer (NOC) and a Programme Assistant (GS6). This cell will be guided and managed by the Coordination Advisor on a day-to-day basis. The Programme Assistant will work with the Planning Officer and be supported by the existing core coordination capacity for OP I. The Senior Planning Officer will work in tandem with the Strategic Planning Specialist, supporting the consultation process, while focusing on providing support to the technical discussion and documentation requirement of the OP II process.
2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
Purpose of this assignment is to support the design, planning and implementation of the UNDAF/One Programme II Roll Out and the stakeholder consultation process.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal:
3. Personal CV including past experience in similar projects and at least 3 references.
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables of the entire contract. Payments are based on deliverables subject to certification of OIC RCO regarding the delivery of the services specified in the TOR.
Travel;
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
5. EVALUATION
Individual will be evaluated based on the following methodologies:
1. Qualification and Experience 50 Marks
2. Previous experience in similar initiatives 30 Marks
The minimum passing marks is 70% of the total Marks of 80. The contract will be awarded to the Consultant who is considered technically qualified, responsive and scouring the highest marks in the technical and financial proposal.
Required Skills
Description of the assignment:Short-Term Consultant/ Senior Planning Officer
Project name:One Programme II Roll-Out 2011-12
Period of assignment/services (if applicable):Six months effective June 06, 2011
Purpose of this assignment is to support the design, planning and implementation of the UNDAF/One Programme II Roll Out and the stakeholder consultation process.
For detailed information, please refer to below TOR
Your Technical and Financial Proposals in sealed envelope should reach the undersigned latest by6th June2011 close of business (COB).
The Manager, Procurement Unit
United Nations Development Programme
4th Floor, Serena Business Complex, Islamabad
BACKGROUND:
The first generation of the One Program in Pakistan (OP I) is currently operational and will end in December 2012. The planning process for the second generation One Program (OP II) for the period 2013-17 has started under the leadership of RC and UNCT Pakistan. The road map for OP II rollout (attached) provides an overview of the comprehensive preparatory, planning, prioritization programming and endorsement process supported by extensive consultations with government (at federal and provincial levels), civil society, and donors. With the devolution of authority and line ministries legislated by the 18th Amendment, provincial engagement and consultations for OP II are expected to be significantly more complex and engaging than those for OP I.
The Resident Coordinator’s office in Pakistan is currently staffed and resourced based on the coordination, planning, monitoring, and reporting requirements of OP I, which will end in December 2012. As indicated above, the extensive planning process for OP II will be taking place in parallel during 2011-12. It is therefore of vital importance that these parallel processes are managed and sustained adequately by the RC office, ensuring that both processes continue to receive equal importance and support.
To ensure that the OP II roll-out process is adequately planned, managed and sustained, a dedicated core coordination cell of two is proposed for a one year period. This cell will comprise of a Senior Planning Officer (NOC) and a Programme Assistant (GS6). This cell will be guided and managed by the Coordination Advisor on a day-to-day basis. The Programme Assistant will work with the Planning Officer and be supported by the existing core coordination capacity for OP I. The Senior Planning Officer will work in tandem with the Strategic Planning Specialist, supporting the consultation process, while focusing on providing support to the technical discussion and documentation requirement of the OP II process.
2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
Purpose of this assignment is to support the design, planning and implementation of the UNDAF/One Programme II Roll Out and the stakeholder consultation process.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal:
- Explaining why they are the most suitable for the work
- Provide a brief methodology on how they will approach and conduct the work (if applicable)
3. Personal CV including past experience in similar projects and at least 3 references.
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables of the entire contract. Payments are based on deliverables subject to certification of OIC RCO regarding the delivery of the services specified in the TOR.
Travel;
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
5. EVALUATION
Individual will be evaluated based on the following methodologies:
1. Qualification and Experience 50 Marks
2. Previous experience in similar initiatives 30 Marks
The minimum passing marks is 70% of the total Marks of 80. The contract will be awarded to the Consultant who is considered technically qualified, responsive and scouring the highest marks in the technical and financial proposal.
Required Skills
III. Competencies
Ability to negotiate at decision-making level.
Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships.
Strong interpersonal and communication skills.
Good knowledge of UN system, procedures and operational activities for development.
Excellent knowledge of English, including writing and oral skills.
Ability to negotiate at decision-making level.
Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships.
Strong interpersonal and communication skills.
Good knowledge of UN system, procedures and operational activities for development.
Excellent knowledge of English, including writing and oral skills.
Senior Administrative Assistant | WFP Job
Industry:
N.G.O./Social Services
Category:
Executive Management
Total Position:
1
Job Type:
Fixed Term
Department:
WFP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Bachelors
Degree Title:
Under-graduate Certificate or Diploma in Business Management or equivalent field.
Career Level:
GS-7
Minimum Experience:
6 Years(At least six years of progressively responsible work experience, including at least four years in administrative services. At least one year at G6 level or equivalent.)
Work Permit:
Pakistan
Apply By:
Jun 13, 2011
Posted On:
May 30, 2011
Job Description
Under the overall guidance, direction and direct supervision of the Representative and Country Director the incumbent is expected to perform the following duties and responsibilities:
· Acts as Manager of the CD and DCD Office.
· Ensures that Country Director and Deputy Country Directors’ offices are organized to enable the CD and both DCDs discharge their management functions;
· Prepares briefing notes for the CD or the OIC for meeting or events. Liaise with Public Information Unit, Donors Relations Unit and Reports Unit to provide the CD and the DCDs with updated information, talking points and other related actions as may be required;
· Ensures that instructions, directives and policies originated from the Country Director’s office are followed up and achieved by concerned units/staff;
· Ensure overall management of all protocol issues related to high level meetings, missions and visitors. Ensuring all logistical and admin arrangements are in place; Extend managerial guidance to the CO Protocol function in complex cases.
· Manages the information flow from the CD/DCDs office to all internal and external parties;
· Establish and maintains good and professional working relations with his/her counterparts with Government , embassies and other UN agencies present in Pakistan;
· Supervises filing system for the CD office and handles all official correspondence originated from the CD /DCDs, routing them to the right recipient and follow up on responses or actions as required;
· Maintains coordination function between units and gather briefing notes for the attention of the CD or DCD as appropriate;
· Supervises the Staff Assistants of the DCDs and provide guidance and directions to other units staff Assistants;
· Ensures that CD or DCD official travel is arranged on timely manner and that all logistical arrangements are in place;
· Perform other functions as may be required.
Required Skills
· Acts as Manager of the CD and DCD Office.
· Ensures that Country Director and Deputy Country Directors’ offices are organized to enable the CD and both DCDs discharge their management functions;
· Prepares briefing notes for the CD or the OIC for meeting or events. Liaise with Public Information Unit, Donors Relations Unit and Reports Unit to provide the CD and the DCDs with updated information, talking points and other related actions as may be required;
· Ensures that instructions, directives and policies originated from the Country Director’s office are followed up and achieved by concerned units/staff;
· Ensure overall management of all protocol issues related to high level meetings, missions and visitors. Ensuring all logistical and admin arrangements are in place; Extend managerial guidance to the CO Protocol function in complex cases.
· Manages the information flow from the CD/DCDs office to all internal and external parties;
· Establish and maintains good and professional working relations with his/her counterparts with Government , embassies and other UN agencies present in Pakistan;
· Supervises filing system for the CD office and handles all official correspondence originated from the CD /DCDs, routing them to the right recipient and follow up on responses or actions as required;
· Maintains coordination function between units and gather briefing notes for the attention of the CD or DCD as appropriate;
· Supervises the Staff Assistants of the DCDs and provide guidance and directions to other units staff Assistants;
· Ensures that CD or DCD official travel is arranged on timely manner and that all logistical arrangements are in place;
· Perform other functions as may be required.
Required Skills
Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures. Specialized knowledge of WFP administrative rules and regulations and policies and practices in the specific area of work.
Short-Term Consultant for the Programme Review | UNDP job
Industry:
N.G.O./Social Services
Category:
Peace and Development
Total Position:
1
Job Type:
Contract for Individual Consultant (CIC)
Department:
UNDP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Masters
Degree Title:
Master Degree in Social Sciences, Development Management, Disaster Management, or relevant field.
Career Level:
Consultant
Required Experience:
8 Years - 10 Years(• 8-10 years of experience in development, early recovery and peace building in a conflict/ crisis context in Pakistan.)
Work Permit:
Pakistan
Apply By:
Jun 8, 2011
Posted On:
Jun 1, 2011
Job Description
Country:Pakistan, Islamabad
Description of the assignment: Short-Term Consultant for the Programme Review
Project name:Peace and Development Programme
Period of assignment/services (if applicable): three weeks (June 2011)
Under the above Programme, UNDP would like to hire the services of an Individual Consultant for a period of three weeks to achieve the deliverables as per the following TOR. Based on your CV you will be short-listed as one of the potential candidates for the subject assignment. You are kindly requested to please send us your Technical and Financial Proposals mentioning the lump sum cost for subject consultancy on the following address: Your proposal should reach to the undersigned latest by 8 June 2011.
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs of the Consultant: The ToRs of the consultant include to: 1. Assessand report on the progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the project management of the programme, the coordination between the partners, the monitoring systems in place, and the level of participatory interaction among the programme’s partners and the beneficiaries;
3. Recommend a course of action and direction, to ensure that the programmes objectives, expected results and outputs and/or their modifications, are met during the remainder of the program. 4. Identify any new interventions that may need to be adopted in the remainder of the programme.
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
a) Assess the appropriateness, relevance, effectiveness, efficiency, impact and sustainability of the Programme. The review will look at the Programme in different phases of the programme cycle i.e. programme formulation, annual work plan development, funding allocations, implementation, short and long term impacts and monitoring and evaluation.
b)Identify lessons learned and draw conclusions which may inform other interventions and which can contribute to new interventions and any realignment of the existing interventions.
c)A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
i. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
i. Proposal:
iii. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
i. Experience and Qualification30 Marks
ii. Previous experience in similar initiatives 40 Marks
iii. Proposed Methodology and approach 30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
Description of the assignment: Short-Term Consultant for the Programme Review
Project name:Peace and Development Programme
Period of assignment/services (if applicable): three weeks (June 2011)
Under the above Programme, UNDP would like to hire the services of an Individual Consultant for a period of three weeks to achieve the deliverables as per the following TOR. Based on your CV you will be short-listed as one of the potential candidates for the subject assignment. You are kindly requested to please send us your Technical and Financial Proposals mentioning the lump sum cost for subject consultancy on the following address: Your proposal should reach to the undersigned latest by 8 June 2011.
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs of the Consultant: The ToRs of the consultant include to: 1. Assessand report on the progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the project management of the programme, the coordination between the partners, the monitoring systems in place, and the level of participatory interaction among the programme’s partners and the beneficiaries;
3. Recommend a course of action and direction, to ensure that the programmes objectives, expected results and outputs and/or their modifications, are met during the remainder of the program. 4. Identify any new interventions that may need to be adopted in the remainder of the programme.
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
a) Assess the appropriateness, relevance, effectiveness, efficiency, impact and sustainability of the Programme. The review will look at the Programme in different phases of the programme cycle i.e. programme formulation, annual work plan development, funding allocations, implementation, short and long term impacts and monitoring and evaluation.
b)Identify lessons learned and draw conclusions which may inform other interventions and which can contribute to new interventions and any realignment of the existing interventions.
c)A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
i. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
- Project background
- Work plan and methodology of the assignment
- Any new interventions and a project strategy and brief on how to include in the existing project.
- Conclusion and recommendations, specific for each outcome
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
i. Proposal:
- Explaining why they are the most suitable for the work with Relevant Experience
- Methodology and Timeline
iii. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
i. Experience and Qualification30 Marks
ii. Previous experience in similar initiatives 40 Marks
iii. Proposed Methodology and approach 30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
Competencies
Excellent communication and organization skills (development sector experience a must)
Fully computer literate
Proficiency in the English Language
Expertise in Monitoring and Evaluation
Well developed analytical skills and report writing
Proven background in peace building, social cohesion, economic recovery, and governance approach
Well developed background in gender and gender mainstreaming in a programme context
Excellent communication and organization skills (development sector experience a must)
Fully computer literate
Proficiency in the English Language
Expertise in Monitoring and Evaluation
Well developed analytical skills and report writing
Proven background in peace building, social cohesion, economic recovery, and governance approach
Well developed background in gender and gender mainstreaming in a programme context
Short-Term Financial Consultan
Industry:
N.G.O./Social Services
Category:
Peace and Development
Total Position:
1
Job Type:
Contract for Individual Consultant (CIC)
Department:
UNDP
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Masters
Degree Title:
Master Degree in Finance, Business Administration, Accounting, ACMA, CA or relevant field
Career Level:
Consultant
Required Experience:
8 Years - 10 Years(8-10 years of experience in working in the financial management, accounting, audit and undertaking similar reviews)
Work Permit:
Pakistan
Apply By:
Jun 8, 2011
Posted On:
Jun 1, 2011
Job Description
Under the above Programme, UNDP would like to hire the services of an Individual Consultant for a period of three weeks to achieve the deliverables as per the following TOR. Based on your CV you will be short-listed as one of the potential candidates for the subject assignment. You are kindly requested to please send us your Technical and Financial Proposals mentioning the lump sum cost for subject consultancy on the following address: Your proposal should reach to the undersigned latest by 8 June 2011.
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs for the Financial Consultant: The ToRs of the financial consultant include: 1. Assessand report on the financial progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the financial systems that have been adopted by UNDP and its partners for undertaking expenditure in line with the Direct Implementation modality.
The main outputs of the review mission will be:
A. Draft report on the findings of the mission in line with its objectives discussed above
B. Final Comprehensive Report of the review mission elaborating the findings of the review
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
1. Assess the appropriateness, relevance, effectiveness, efficiency of the funding allocations for the programme.
2. A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
1. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the 3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
Selections of consultants
UNDP will provide transport to the team members in the programme areas and will arrange meetings (including venues) with the different stakeholders upon request of the team members. All other arrangements (and the costs associated) are the responsibility of the evaluation team.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
1. Proposal:
3. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
1. Experience and Qualification30 Marks
2. Previous experience in similar initiatives40 Marks
3. Proposed Methodology and approach30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
Manager Procurement
4th Floor Serena Business Complex, G-5, Islamabad, Pakistan
Any request for clarification must be sent in writing to Faiqa Umer, Programme Officer UNDP at Faiqa.Umer@undp.org
1. BACKGROUND
The aim of the Sustainable Development through Peace Building, Governance and Economic Recovery in Khyber Pakhtoonkhwa Programme is twofold; on the one hand it will support the sustainable return of IDPs through targeted early recovery activities and on the other it will contribute towards diffusing and preventing local conflicts and gaining a better understating of the structural causes of conflict through governance and peace building interventions. These objectives will be achieved by focusing on interventions organized around four pillars:
· Strengthening capacities for early recovery coordination;
· Support to sustainable livelihood and local economic recovery;
· Peace building and social cohesion; and
· Strengthening local governance.
· The project strategy focuses on the entire crisis affected population, however in all instances priority is being given to the vulnerable using the following criteria - women headed households (estimated at 72,000 families); families with disabled members; families that have 10 members and an income of Rs. 7,000. The project has been operational for a year and a half and has managed to achieve many results on the ground. Some of these include:
A comprehensive damage assessment of government buildings needing rehabilitation has been completed in districts of Lower Dir, Upper Dir, Buner, Swat, Shangla and Malakand, in collaboration with PaRRSA.
The Cash for Work (CFW) Component of the Project is being implemented in almost 125 villages under a total of 130 schemes; the intervention has employed a total of 140 participants including 8 females and 5 disabled, and has disbursed over USD 8,400/- in direct payments to CFW workers engaged in completion of 13 schemes. Community infrastructure under CFW has been rehabilitated: 3.2 KM of Link Roads, 2 Drinking Water Supply Schemes, 2 culverts, 2 causeways, rehabilitation of 2 community buildings and 1 suspension bridge.
A total of 70 individuals have set up their own enterprises through provision of grant funding worth PKR 3.4 Million under the Project. 15 vulnerable in Swat District have been facilitated to establish Agriculture Input Supply Stores while 15 Agriculture Extension Workers and 18 Poultry Extension Workers have been provided with equipment to initiate their work. 75 community members who did not have marketable skills were equipped with skills that have considerable demand. 127 vulnerable community members were provided with Improved Breed Poultry Units for the purpose of creating income generating activities.
With regard to the Seed Funding, 2 youth facilitation centers have been set up. Tailoring Training has been imparted to 15 males & 15 females while computer literacy training has been imparted to 20 males and 10 females till now. 1 seminar on Peace and Development engaging 150 community members was held in Buner. 1 Poetry Event on ‘Peace & Development’ with 185 participants was held in District Buner. A total of 35, 920 plants have been planted in the form of block and farm forestry in villages of District Buner; this campaign motivated the local community to plant 3,920 plants from their own contribution in the area. Rehabilitation of 2,000 feet streets, 300 feet PCC road and 100 feet causeway in Union Council Amanzai of Teshil Mandan in District Buner was completed. A total of 4 Community Based Disaster Risk Management Trainings benefitting 109 persons (52 men, 57 women) were successfully completed in Lower Dir.
With the assistance of UNDP, PaRRSA and Swat Pioneer Skiing School successfully organized Peace Ski Gala 2011 at Malam Jabba in which 150 persons participated including 35 youth. Another very important initiative accomplished during the reporting period was organizing trainings for sports clubs of districts Swat and Buner. During the quarter under review, procurement process was underway for 419 solar water geysers and 102 solar water pumps worth US$167,600 and US$420,130 respectively. A total of 539 sports kits worth US$100,356 are being procured for distribution in the targeted districts. Moreover, 21 Village & Neighborhood Citizen Group (V&NCGs) consisting of 105 members were formed in all the six union councils of district Malakand. The Project Approval Committee of District Buner had approved Twenty One (21) V&NCG projects of which fourteen are in progress and seven projects are in the pipeline for execution. Similarly execution of eleven (11) V&NCG projects for district Malakand is underway. With the operational and technical assistance provided to PaRRSA under the Project, the later has recruited specialists at the head office and districts as well to ensure better networking and coordination. PaRRSA has conducted a series of workshops to build Government’s capacity on Project Management, Disaster Risk Management and Gender.
Objectives and major issues to be addressed: The objectives of this review are to:
A. Review the level of the inputs, outputs, results, and their effectiveness in the attainment of the planned results and outputs of the project as a whole and the different components of the project;
B. Comment on the management and implementation arrangements of the project, on the coordination between the partners, on decision-making process and the monitoring systems in place, and on the level of participatory interaction among the project’s partners and recipients;
C. Examine the possibility of improving on the area and community based approach keeping in view best practices from other countries ;
D. Recommend a course of action and direction for the remaining part of the three year project, to ensure that the project’s objectives, expected results and outputs and/or their modifications, are met during the remainder of the program.
The review will report on the project’s actuation. It will do this while paying particular attention to the following issues and questions:
RELEVANCE:
I. Provide a detailed assessment of how well the project is focused on the needs and demands of the beneficiaries as a response to the challenges faced by the crisis affectees of KPK
II. Discuss that what has been the comparative advantage of UNDP vs other development partners in terms of effective project delivery and results achieved.
EFFECTIVENESS, EFFICACY AND IMPACT:
The review is expected to answer the following questions with regard to the effectiveness (including cost-effectiveness) and efficacy:
I. Whether the objectives and outputs have been achieved, the quality of the results and, if not achieved, whether there has been progress made towards the achievement of both qualitative and quantitative targets of selected projects
II. The level, degree and appropriateness of participation by the beneficiaries, stakeholders, government and donor partners in the project;
III. An analysis of the underlying factors beyond UNDP’s control that influenced the outputs of the select projects. What were the key assumptions made for internal and external factors?
IV. Analyze whether the management arrangements for project delivery were enabling and responsive to implement the substantive activities with a focus on management capacity and timeliness of generating outputs, and how processes were managed/carried out;
EFFICIENCY:
V. For the assessment of efficiency of the project, the review team will arrive with the answers to the following questions.
VI. Assess how the projects and projects have utilized the funding and human resources to achieve results (including cost efficiency) and whether it has been done according to the rules and regulations of UNDP as per the DIM modality.
VII. Were the modalities and processes followed by UNDP appropriate and facilitative with regard to responding to the issue of critical demand for recovery and reconstruction support with time constraints.
What was the level of participation of beneficiaries and other stakeholders in decision making (project planning, management and assessment)
How did the project manage to ensure inclusion, and equity in terms of the benefits of the project and participation of local stakeholders and beneficiaries in decision making process to ensure that project benefits are equally accessible to all and benefit reach the target communities.
How the project helped reduce vulnerability and social exclusion particularly created by unprecedented devastations to socio-economic lives of the people and how the project contributed to the empowerment of the target communities
What change has been made (as compared to baseline) by UN intervention in a sustained manner with regard to enduring project benefits including economic, social, human and financial benefits
SUSTAINABILITY:
What is the prospect of the sustainability of flow of benefits created by UNDP interventions in terms of impact of the project on household asset base and public goods and services in the long run;
Indicate if the reproduction/replication of the projects or service methodology elsewhere is feasible and make recommendations to ensure the same;
NETWORK /LINKAGES:
Ascertain whether UNDP partnership strategy has been appropriate and effective. What were the partnerships formed for? How did partnerships arise? Did it identify a niche for itself? How did the partnership contribute to the achievement of the outcome? How did they function and sustain?
LESSONS LEARNT/ RECOMMENDATIONS:
Formulate a set of specific recommendations for any re-orientation of the program for support for better response to the community, identify the necessary actions required to be undertaken, who should undertake those and what the deadline should be, in order to remove or minimize the problems identified and to ensure efficient and effective implementation and to maximize impact.
REPORTING / MONITORING
What has been the quality of monitoring (timeliness, is there a regular system for monitoring) and how it has contributed to the project achievements?
Have the cross-cutting issues gender and environment been given sufficient attention and have they been integrated in the project in an adequate manner?
Review team
This review will require a multi-disciplinary team (with at least one female member) with competencies including participatory appraisal and consultation, quantitative and qualitative data combination and the linking of local and policy level analysis. Strong analytical skills are needed.
The team should be made up of national reviewers with competencies that will enable the analysis to build on longer-term insights about the issues in question. The particular multi-disciplinary mix of the Team should reflect the focus of the project sustainable development through peace building, governance and economic recovery in KPK. All members of the team should have previous experience in review of large scale development projects.
ToRs for the Financial Consultant: The ToRs of the financial consultant include: 1. Assessand report on the financial progress of outputs and results of the programme in line with the programme's original purpose, objectives, results and confirm their validity after the first year of implementation on ground. 2. Review the financial systems that have been adopted by UNDP and its partners for undertaking expenditure in line with the Direct Implementation modality.
The main outputs of the review mission will be:
A. Draft report on the findings of the mission in line with its objectives discussed above
B. Final Comprehensive Report of the review mission elaborating the findings of the review
Review Purpose The purpose of this review is to assess the achievements and impact of results (outputs and outcomes) of the Programme since its commencement in 2009. More specifically, the review objectives are to:
1. Assess the appropriateness, relevance, effectiveness, efficiency of the funding allocations for the programme.
2. A financial assessment of the funding support and the application of UNDP rules and regulations.
On both aspects the review will record achievements, identify areas for improvement and remaining challenges and distil lessons to inform decision-making authorities.
Review Audience The review will be discussed at the Provincial level with PAARSA/PDMA and the relevant district authorities.
1. Methodology and timeframe
The consultants will conduct the review in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The methodology should triangulate the investigate and review by consultative process to get recommendations of strategic importance.
Before the start of the review, the consultant will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the review; identify the review issues to be addressed and a schedule/timeline of planned activities.
The review will be conducted in a participatory and transparent manner, whereby all stakeholders will have the opportunity to share their views. The review shall take capacity development and gender as cross-cutting elements.
The information gained from this review will be a key element of the 2012 Annual Work Plan as for resource mobilization and partnership strategy. Furthermore, it will serve as input for the next programming cycle, and the design of future interventions
Before the start of the review, the selected team will prepare a detailed work plan which will: present the methodology to be utilized in the conduct of the evaluation; identify the review issues to be addressed and a schedule/timeline of planned activities.
Desk Review
The following documents will be reviewed by the consultant in preparation for the field research and as a key source of information for review questions. In addition, country-specific documents will be collected for the review: UNDAF Document (2008-2012), Project documents, Progress reports, letter of agreements etc. Any assessments conducted and other available documents and secondary data relevant to the programme.
Key Informant Interviews
Key informants will be interviewed face-to-face to gain further insights and elaborate on specific themes as necessary. A semi-structured in-depth interview format based on the review objectives and questions, while concurrently providing ample room for background information and personal perspective. The selection criteria for interviewees will be based on their title and function and country-level involvement. Those persons who are nominated may be requested to identify additional persons to be interviewed during the interview.
Focus Group Discussions
The focus group discussions will be designed for consultations with a broader range of stakeholders particularly at the field. Separate sessions for men and women will be held. The focus group will also allow the interviewer to identify what key areas are of concern to the group as a whole, rather than the preferences of specific individuals. In addition, a limited number of members of the focus group that are particularly interested in the review questions may be further requested to give a key informant interview.
Compilation of Key findings and presentation
Sharing of draft review report and presentation to the Project Review Board and the donor partner
Submission of Final Review report
After incorporation of feedback stakeholders, final report to be submitted to stakeholders and will be circulated to other partners.
Preparation (two days)
The review will start with the documentation review:
· The description of the project
· Progress reports
· Need assessment report
· Case studies & Success Stories
· Work-plans
and other available documents and secondary data on Khyber Pakhtunkhwa.
In this phase, the team will have meetings and interviews with
· The management team of the project and the Crisis Prevention and Recovery Unit (CPRU) of UNDP in Islamabad
· Representatives of the donor (Japanese)
· Representatives of the participating UN agencies, CSOs, government line departments, community organisations
Field work (seven days)
The team will visit the 3 districts of Swat, Buner and Lower Dir in Malakand division, Khyber Pakhtunkhwa and will
· Meet with the field teams of UNDP and the IPs/COs
· Meet with local government officials in KPK , NGOs and UN Agencies working in the area
· Visit a selection of communities (to be defined by the team) for meeting and discussion with Cos, CO leaders and activist
Reporting (five days)
Within three days after return from the field, the consultants will prepare an aide-memoir which will cover in a brief form the preliminary conclusions and recommendation of the evaluation. This document will be presented and discussed at a one-day workshop with the management team of UNDP, the IPs and representatives of the donor in Islamabad.
Within two calendar days after the workshop, the consultants will submit a draft report to UNDP- CPRU.
2. Deliverables
Study Deliverables
The following list of deliverables is the responsibility of the team selected for the mid-term review:
Ø Work plan
Ø Aide memoir
Ø One-day workshop with UNDP and IPs
Ø Presentation to the Stakeholders including Donors
Ø Draft and final report
The consultant will draft a report as per the format approved by the stakeholders. The report will be finalized in the light of comments/suggestions. The key deliverables of the study are:
a) Preliminary findings report compiled after desk review of relevant materials and consultations process outlining the understanding of the issues and achievements under review including an impacts assessment of Programme results ( outcomes/outputs) and financial analysis of development and non-development projects/activities; (Draft Report Template: Submission of a draft report format containing Table of Contents of the final report for approval by Project / UNDP. The draft report format will also include contents of executive summary, study methodology, data collection tools including a brief introduction of the parameters / indicators on which data will be collected, types and sources of primary and secondary data, the tools / models for data analysis, data presentation formats (tables, charts etc).
The final report will cover:
- Project background
- Work plan and methodology of the assignment
- Any new interventions and a project strategy and brief on how to include in the existing project.
- Conclusion and recommendations, specific for each outcome
A final Review report.
Consultancy Duration
The review timeframe is three weeks in the month of June 2011.
Selections of consultants
UNDP will provide transport to the team members in the programme areas and will arrange meetings (including venues) with the different stakeholders upon request of the team members. All other arrangements (and the costs associated) are the responsibility of the evaluation team.
3. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Interested individual consultant must submit the following documents/information to demonstrate their qualifications:
1. Proposal:
- Explaining why they are the most suitable for the work with Relevant Experience
- Methodology and Timeline
3. Personal CV including past experience in similar projects and at least 3 references
4. FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount against specific and measurable (qualitative and quantitative) deliverables . Breakdown of total amount into consultant fee and travel expenses is required in the financial proposal.
5. EVALUATION
Individual consultants will be evaluated based on the following methodologies:
1. Experience and Qualification30 Marks
2. Previous experience in similar initiatives40 Marks
3. Proposed Methodology and approach30 Marks
The minimum passing marks is 70% of the total Marks of 100. The contract will be awarded to the Consultant that is considered technically qualified and response and offering the lowest price.
Required Skills
- Well developed analytical skills and report writing
- Proven background in business administration, financial management, accounting and audit exercises.
- Previous experience of working with United Nations or development programmes would be an added advantage
- Excellent communication and organization skills (development sector experience a must)
- Fully computer literate
- Proficiency in the English Language
Apply
- Proven background in business administration, financial management, accounting and audit exercises.
- Previous experience of working with United Nations or development programmes would be an added advantage
- Excellent communication and organization skills (development sector experience a must)
- Fully computer literate
- Proficiency in the English Language
Apply
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